Student Project Fund

Submission Directions

Apply Now! Please complete the online application form to be considered for student project support.

 

Background

The think[box] Student Project Fund is supported by the following generous sponsors:

  • George W. Codrington Charitable Foundation.
  • Fran and Jules Belkin

The funds will be used to support a diverse group of individual and team projects including students from as many CWRU schools and colleges as possible and will extend to team projects involving close collaboration between CWRU students and international and national institutions including the Cleveland Institute of Art and other universities.

Eligibility

  • Individual Projects: funding offered to CWRU undergraduate and graduate students
  • Team Projects: funding offered to any teams whose members include at least one (1) CWRU undergraduate or graduate student. Teams with diverse membership from areas such as engineering, science, art, humanities, and others across the campus and the community are encouraged to apply.
  • The fund will support:
    • Individual & Team-based extra-curricular and personal projects
    • Competition-based projects
    • Entreprenurial projects and prototypes
  • The fund will NOT support:
    • Course-related projects
    • Funded research projects

Awards

  • The scope of the project must be technically feasible and realistic deliverables achievable before the reporting deadlines found below 
  • Funds are available up to a maximum of $2,500 per project
  • Award amounts will be determined by the Review Committee
  • The funds are intended to provide resources for materials, equipment, manufacturing costs, and other related expenses
  • Students involved in ‘Competition-based’ projects may submit proposals to fund prototypes that are manufactured using CWRU resources such as think[box], the Bingham Machine Shop, and Reinberger Design Studio.
  • Funding will not be awarded for food
  • Funding will not be awarded to pay for stipends for project team members or others
  • Funding will not be awarded to pay consultants or contractors
  • Funding will not be awarded to pay for marketing materials
  • Purchases made by award recipients must be tax-exempt. If you receive an award and are unsure of how to make tax-exempt purchases, email Ruth D'Emilia (rld88@case.edu).
  • Funding may be provided to support travel to local or national competitions or other events involving a project. These requests will be considered on an individual basis

Project Reporting

Student(s) must submit an interim and final report by the following dates:

  • Interim Reports due September 1, 2017, or by applicant's graduation date, whichever comes first: A 2-page Interim Report must be submitted by email to thinkbox@case.edu by this date. The report must include:
    • A list of project participants and their affiliation
    • A description of the project goals and the progress to date
    • A spreadsheet or table showing a summary of expenditures to date
    • Scans of all receipts indicated on the spreadsheet
  • Final Reports due December 31, 2017, or by applicant's graduation date, whichever comes first: A 3-page Final Report must be submitted by email to thinkbox@case.edu by this date. The report must include:
    • A list of project participants and their affiliation
    • A description of the completed project
    • A page of photographs showing the development of the project
    • Results from any competition(s), or presentations
    • A spreadsheet or table showing a summary of expenditures
    • Scans of all receipts indicated on the spreadsheet

Proposal Review Process

A committee will review all proposals and applicants will be notified by email as to the status of their application. Proposals will be considered under the following criteria:

  • SMART Goals: Has your team selected goals that are Specific, Measurable, Achievable, Realistic, and Time-bound?
  • Technical Feasibility: Can your team realistically reach the goals you set out given the team's existing skillset?
  • Monetary Feasibility: Is the requested funding appropriate for the project goals?
  • Innovation / Functionality / Creativity: Does the project involve a creative aspect, a technically challenging or educational aspect, or a new idea or process? We’re looking for projects that will help you develop your professional and technical skillsets.

Review Committee

The review committee consists of:

  • Professor Malcolm Cooke, think[box] Executive Director
  • Ian Charnas, think[box] Manager
  • Jason Bradshaw, Reinberger/Bingham Staff
  • Marcus Brathwaite, think[box] Staff
  • Ray Krajci, think[box] Staff
  • Marshall Nill, think[box] Staff

Fund Administration

Receiving an award from the think[box] Student Project Fund provides a valuable learning and life-skills opportunity for students to develop and experience a number of critical professional practices that include: project planning and management, budget ownership and management, fiscal responsibility, and professional reporting. Therefore, students who are awarded funds will receive checks for the awards and be fully responsible for their use and management. Students are expected to keep accurate financial records, and a summary of transactions plus scanned receipts must be included in the interim and final reports. Please be aware that monetary awards may be taxable. Please consult a tax professional if you have questions.

Fund Disbursement

Before disbursement can begin, award recipients will be required to sign an agreement indicating acceptance of terms outlined for the student project fund. Award receipients will then receive a check for 50% of the total award value. A check for the remaining 50% of the total award will be wirtten after completion of the interim reporting requirements. When the final report is due, students must return unspent or undocumented funds to think[box] via a check made payable to "Case Western Reserve University" delivered to think[box] Department Assistant Ruth D'Emilia in RMB (Richey Mixon Building) room 221.

Intellectual Property (IP) Disclaimer

The George W. Codrington Charitable Foundation makes it clear that it will take no ownership now, or in the future, of any IP created by students in developing their projects. All IP is owned by the students.